6 ChatGPT Prompts To Eliminate Hours Of Tedious Tasks.

When people ask me what attributes I look for in new hires, my response is typically surprising: I look for people who are lazy and impatient. Bill Gates memorably phrased it:

"I will always hire a lazy guy to undertake a difficult task. Because a lazy individual will discover a simple method to do it."

People who are lazy despise duplicate work, while those who are impatient will not tolerate delayed operations. Together, these characteristics create resourceful individuals who are constantly looking for new methods to speed up and automate time-consuming operations.

Generative AI tools, such as ChatGPT, are specifically designed for this mindset. With a well-written prompt, ChatGPT can help you reduce hours of repetitive effort in seconds.
Patience may be a virtue, but impatience is more effective. Here are some ChatGPT prompts to help you get started.

Crafting Communication Templates

There are worse occupations than being a renowned actor, yet I sympathize with celebrities on press junkets since they repeatedly answer the same questions. If only they could have a canned response to pull out whenever they get asked the same question.
At Jotform, we rapidly recognized that we were getting similar client inquiries. For years, we've standardized the process of producing communication templates whenever a new, recurring query appears. Today, ChatGPT allows you to create conversation templates in seconds. Here's a prompt you may use:
"I'd like your assistance in developing a reusable answer template to address a commonly requested topic from consumers. The question is [insert a common customer question here]. Please create a professional, clear, and friendly response that accurately answers the question and provides any necessary details, including [key information], addresses potential follow-up questions from customers, and maintains our brand voice: [describe your brand tone briefly, e.g., approachable and helpful, or concise and professional]."

Automating Culture Building Initiatives

A reporter recently entrusted her daily decision-making to generative AI for one week. As the journalist recalled:

"A.I.'s first task was to plan our meals and generate a shopping list for the week, and within seconds, it was done."
ChatGPT, whether at home or at work, may automate daily decisions and chores that do not require your personal input, such as family meal planning and culture-building initiatives. Rather than pondering social event ideas, gathering development resources, or organizing menus for team activities, simply ask ChatGPT.

"I'd like to request your assistance in organizing a culture-building effort for our staff. I need help with [briefly describe the assignment, such as creating a team lunch menu or brainstorming ideas for a team-building event]. Here are a few details to consider:
Purpose of the Event or Task: [Describe the goal, for example, to commemorate the successful completion of a project.]
Preferences or Requirements: [Specify any dietary restrictions, themes, or budgetary constraints.]
Frequency or Occasion: [Please indicate whether this is a one-time event, a monthly celebration, or an annual tradition.]
Team Size and Dynamics: [Include the number of participants and any relevant team characteristics, such as remote teams.]
Please offer [the type of output, such as a list of menu options or a suggested event outline]."

Generating Content

Assume you're a writer for a SaaS startup tasked with creating massive amounts of material. Tens of thousands of words every week leave little time for thorough study or SEO optimization. The quality of your final may begin to decrease.

Alternatively, you may use ChatGPT to create natural-sounding first drafts (in your voice) while freeing your time for duties such as market research, keyword analysis, and meticulous proofreading. Ultimately, you're producing more material in less time while maintaining quality.

Here is a prompt to try:

"I'm working on the first draft of a [type of content, e.g., blog post, product description, etc.] about [briefly describe the topic]." I'd like you to create a first draft that includes the following essential points [list the points you wish to discuss] and information [insert pertinent facts or data]. The tone should be [define the voice: conversational and approachable, entertaining and instructive, etc.]. The writing should be understandable and entertaining."

Repurposing Content

It's difficult to think of a corporation that doesn't also produce content. At times, the desire to produce content might be overpowering. As any marketing guru will tell you, repurposing current content is one of the smartest and most efficient methods to feed the machine. As Neil Patel wrote:

Repurposing your material enhances your marketing strategy. Why reinvent the wheel when you can just add additional wheels to the machine?

ChatGPT can assist you in formatting information for many platforms and connecting with distinct consumer personas at various points of the customer journey. When you find high-quality content that you want to repurpose, you can utilize the following prompt:

"I'd like to adapt the following material for [target platforms], such as LinkedIn, Instagram, or an email newsletter. Here is the original content. [Insert text or important points]. Please assist me in tailoring the content to the style and format of [target platform], making it more engaging for that audience, rephrasing key points to ensure uniqueness and avoid duplicate content issues, and incorporating platform-specific keywords or hashtags to increase reach and visibility on [target platform]."

Recapping Meetings and Action Items

Meetings are notoriously tedious. That being said, I strongly believe that Facetime is essential for developing more cohesive, collaborative, and inventive teams. AI and automation solutions can help to make meetings more effective and save time on monotonous duties.

For starters, AI-powered voice recognition systems can relieve participants of the burden of manually taking notes during meetings. Jotform's meetings have been notably more lively, engaged, and productive since we included an AI note-taking tool as a regular practice.

Second, you can use ChatGPT to review meeting notes, make recaps and action item lists, and write follow-up messages. Here is a prompt for use:

"I'd like you to study the meeting notes below and prepare a brief summary that includes the main conversation topics, action items, and follow-up steps: [Paste notes here]. I want you to format the recap as follows:

Summary of the main subjects discussed.

• List of action items with assigned owners and deadlines (or blanks if the owner is unknown).
• Any questions that require clarification.
• Follow-up message(s) to be shared with participants.

Guiding Your Research

Whether or not you're ready to set ChatGPT as your default browser, the generative AI tool might be a valuable addition to your research arsenal. There are certain drawbacks, such as the lack of direct citations, which makes source verification difficult. And, yes, ChatGPT has a creative imagination; it occasionally makes up stories.

But here's why I use ChatGPT for research: it can provide me with a brief summary of a large quantity of dense information, which is really valuable when diving into a new subject. And, with its conversational follow-ups, it may help me arrange my research and guarantee that no stone is left unturned.

If you're doing research, use this prompt to enlist ChatGPT as your guide:

"I'm investigating [subject] and would like an outline to get started. Can you give a brief overview of key themes or concepts? Please include any notable trends, examples, or pertinent statistics. Also, include any subtopics or areas to investigate further so that I can cover this topic thoroughly, as well as internet resources (publications, newsletters, social media accounts) that provide useful information on the subject."

As always, feel free to modify the above prompt and provide ChatGPT with as much context as needed to fine-tune your findings based on your aims.